For dental practices

Get the records. Skip the chasing.

A simpler way to request prior X-rays and clinical records, track follow-ups, and receive files from outside dental offices—without replacing your practice software.

Join the practice pilot →How it works ↗

Pilot enrollment · Records retrieval and referral workflows are under development

Dental records transferEXAMPLE REQUEST

✓

Previous dental office identifiedRequest details prepared

✓

Authorization collectedPatient confirms the transfer details

↗

Request and follow-upOur service coordinates with the sending office

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Records delivered securelyThe new dentist receives the available files

✓ One place to track the request

✓Previous X-rays and treatment notes before the appointment.

✓One view of pending requests, follow-ups and responses.

✓Help from practices that do not share your software.

One service, three workflows

Less chasing for your front desk. More complete patient handoffs.

Record retrieval is the primary service. Referral and outgoing fulfillment tools help practices work together without an all-or-nothing network rollout.

Request outside records

Identify the previous office and prepare the patient-authorized request. Track every follow-up in one place.

Send specialist referrals

Package a referral with context, existing images, and documents for secure delivery to the receiving specialist.

Fulfill incoming requests

Review a verified request, export the appropriate records from your existing system, and upload them securely.

A practical approach

Your existing dental software stays.

We are starting with the coordination problem: requests, authorization checks, reminders, and secure exchange. The sending office remains responsible for selecting and exporting the right records.

No required switch away from Dentrix, Eaglesoft or Open Dental
Free, low-friction fulfillment experience for sending offices
Human review for patient identity, permissions, and release

Illustrative practice inboxDESIGN CONCEPT

New-patient recordsRequest being prepared

Outside imagingFollow-up required

Specialist referralWaiting for attachments

Release approvalStaff review required

Practice FAQ

Designed to work with real offices.

Does the sending dentist need an account?

Our planned service will support secure fulfillment without requiring the sending practice to purchase software or join a referral network.

Does DentalScouts automatically export from our PMS?

Not in the first release. Staff will export records from their current software and review the release. Authorized system integrations may be added later.

What about HIPAA and patient authorizations?

Any production records workflow will require appropriate identity and authorization checks, business associate agreements when applicable, security safeguards, and staff review. The early-access form does not accept clinical information.

How much will it cost?

Practice pricing has not been finalized. We are testing managed retrieval and referral workflows with early partners before publishing rates.

Practice partners wanted

Help shape the records workflow you actually need.

Tell us your specialty and we will contact you about the practice pilot. No patient records or PHI requested.

Join the practice pilot →